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What to Do If Your Child Didn’t Qualify for ESY (Bay Area Alternatives)

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SPL summer hangouts

Table of Contents

Didn’t qualify for Extended School Year? Here are real options to prevent summer regression in the Bay Area.

What Is ESY?

For many families of children with disabilities, the end of the school year brings a mix of excitement and anxiety. While summer can provide a welcome and often much-needed break from the demands of school, it can also raise concerns about lost routines, reduced support, and the possibility of skill regression in the academic and social realms of development.

One of the most common frustrations we hear from parents is: “My child was denied Extended School Year (ESY) services. Now what?” If your child did not qualify for ESY, you are not alone. While ESY can be an important support for some students, many children with disabilities do not meet the school district’s eligibility criteria. The good news is that there are a variety of ways that families can support their child’s growth over the summer, even without school-provided services. 

The Summer Regression Risk

Without structure…

  • skills decline
  • behavior increases
  • transitions worsen

Even when a child does not meet the legal criteria for ESY, summer can still present significant challenges. Without structure and routine, many children experience increased anxiety, difficulty with transitions, reduced social opportunities, challenges with emotional regulation, increased screen time, and reduced academic engagement. Obviously, this is a concern for many parents and guardians and can raise parental levels of anxiety as well.

How to Build a Summer Routine

Create Predictable Routines
Children thrive when they know what to expect.  Routines, Routines, Routines! Consider consistent wake-up and bedtime routines, daily movement, independent play, social opportunities, reading, learning activities, and quiet downtime. 

Some examples may look like going to a park one day, the library the next, and an indoor play space the following day!

Prioritize Social Experiences
Look for opportunities such as social skills groups, summer camps that are neuroaffirming with appropriate supports, community recreation programs, library activities, art classes, playdates, and volunteer opportunities for older students. Also consider virtual socialization; if you can’t see friends or family, can you call or video chat with them?

Increase  Family Community Involvement
Community-based experiences help build communication skills, flexibility, problem-solving, self-advocacy, executive functioning, and emotional regulation. Grocery shopping, farmers’ markets, libraries, parks, and public transportation can all provide meaningful learning opportunities for children of all ages.

Support Academic Skills Without Creating Summer School at Home
Focus on reading to your child and supporting independent reading, meeting your child where they are at.  Many libraries do a summer reading challenge with a prize at the end! Engage in authentic writing opportunities, such as drawing, writing stories, and having your child dictate a story to you while you act as a scribe. Experiment with speech-to-text for older children who are developmentally ready to do so. Take part in real-world math experiences such as cooking, shopping, board games, and budgeting activities for older children. Work on visual-motor skills and working memory by doing activities like I-Spy at home or outside, walking your neighborhood and creating a map after the walk!

Consider Targeted Remediation
Depending on your child’s needs, consider educational therapy, structured literacy programs, reading intervention, occupational therapy, speech-language therapy, executive functioning coaching, or specialized tutoring. Yet remember that it is summer, so find that balance between targeted remediation and play/experiential learning!

Focus on Regulation Before Academics
A regulated child is a learning child. Prioritize sleep, movement, nutrition, emotional connection, sensory needs, and opportunities for success.

What’s Next?!

Many children experience stress, dysregulation, skill regression, or loss of connection during long breaks in routine. ESY is intended to help prevent regression and support continued access to FAPE (Free Appropriate Public Education). So if your child doesn’t qualify, we recommend joining us!

Many neurodivergent children require consistency, co-regulation, sensory support, and relationship-based experiences to remain emotionally available for learning and participation. When schools cannot or will not provide enough summer support, community-centered spaces like Spirited Play Labs  and Swings and Wings can help families feel held instead of abandoned.

Spirited Play Labs can…

  • Offer consistent groups with familiar adults and peers through Summer Hangouts
  • Maintain predictable routines and sensory supports
  • Continue opportunities for co-regulation, communication, play and social engagement for children as well as for parents
  • Support emerging skills that may be fragile or newly developing
  • Help children maintain confidence, identity, and belonging over the summer
  • Offer a safe place where families can join one another to connect, celebrate and share the season

BIOS:

Bios:

Dr. Rebecca Hawley is an accomplished leader in Education, Early Intervention, Special Education, and Family Support Services with 25 years of experience across the Bay Area, nationally, and internationally. Her career centers on advancing equitable, developmentally informed, and individualized access to education and related services for children and adolescents ages 2–21.

As an expert in child development, Dr. Hawley integrates research-based developmental frameworks with practical, school-based applications, ensuring that instructional decisions, intervention plans, and service delivery models are grounded in evidence and tailored to the whole child. 

In addition to her leadership roles, Dr. Hawley maintains a private practice specializing in special education law advocacy. She represents and advises parents of students with disabilities and mental health needs, guiding them through the complexities of IDEA, IEP processes, ADR, and equitable access to educational supports.

Dr. Hawley holds a Doctorate in Educational Leadership with a focus on Child Development and Special Education, as well as a Special Education Law Certificate from Drexel University, where she also serves as an adjunct faculty member. Across all roles, she is recognized for her commitment to inclusive education, her nuanced understanding of child development, and her unwavering dedication to creating learning environments where every student and family can thrive.

Sadiya Kazi-Koya is an Occupational Therapist and Entrepreneur with 20+ years of experience in child development, sensory processing and emotional regulation. She is the founder and owner of Swings and Wings in Alameda, CA. Swings and Wings is an inclusive ecosystem of services that includes sensory-rich play, early education and therapy services. Rooted in a neuro-affirming, sensory play-based philosophy, her work supports both neurodivergent and neurotypical children and families. 

Sadiya is passionate about the magic of ‘play’. She believes strongly that play is the occupation of childhood and that intentional play experiences are the key to joyful development of children. She believes that therapy is best practiced outside the clinic and she brings together the worlds of clinical expertise, early childhood education, and community advocacy under one roof — and one mission.

Site Manager

The Site Manager leads daily operations at their assigned location, creating exceptional experiences for members while managing staff and facilities. This role serves as the on-site leader responsible for implementing organizational standards while addressing immediate needs and opportunities.

Reports to: Fractional Director of Operations

Key Responsibilities:

Staff Leadership & Development
  • Supervise and coordinate daily activities of site staff
  • Maintain staff schedules for the location
  • Provide real-time coaching and support to team members while relying on SPL philosophy and culture
  • Foster a positive, collaborative team culture
  • Communicate operational updates and requirements to onsite staff
  • Act as liaison between direct care staff (those who work on the floor daily) and management team to ensure needs of direct care staff are being reflected in management decisions in a timely manner using the agreed-upon communication methods
  • Provide regular feedback to staff about job performance and complete bi-annual performance reviews as it relates to SPL Handbook Policies
  • Observe & provide feedback for hiring of new staff members
  • Screen & onboard volunteers
  • Ensure exceptional service standards for all members
  • Address member questions, concerns, and feedback promptly
  • Oversee check-in/check-out processes
  • Create a welcoming, inclusive environment
  • Complete all first time visits to introduce new people to SPL and provide information about agreements and membership tiers
  • Send monthly emails to site specific members for updates & connections
  • Utilize Circle app for upcoming events and announcements
  • Contacting any member families in need of additional support or follow-up for repair after breakdown
  • Maintain facility standards for safety, cleanliness, and functionality
  • Conduct daily facility inspections and report back any outstanding issues to management; schedule staff for facility upgrades when possible outside of work hours
  • Coordinate basic maintenance and repairs
  • Manage local inventory and supplies
  • Implement safety and emergency procedures
  • Work with Program Director to update physical space / items quarterly
  • Communicate with landlord/property management when any issues arise
  • Maintain professional communication with members and staff by managing your location’s email account and telephone system daily
  • Maintain accurate attendance and participation records for both staff and members
  • Document member concerns and resolutions via written record
  • Book and properly schedule parties, site rentals, or additional speciality services including Play Coaching appointments and summer camp
  • Complete daily and weekly operational reports
  • Manage member’s contracts, which includes billing and interfacing with partner organizations this includes handling pauses or cancellations via email (never just in person or phone)
  • Manage administrative aspects of the play coaching role: schedule sessions through POS system, reschedule sessions as needed, stay in active communication with members, send introductory packets via email to new members
  • Rely on policies and procedures laid out via manuals and handbooks from Executive Team
  • Monthly RCEB Billing 
  • Quarterly list of who needs to be cancelled sent to Mikaela *RCEB families who’ve not visited in 3 months or more & did not notify us
  • Maintain detailed notes using Mindbody about each member family, including safety concerns, names/ages of children, and special information to know
  • Serve as primary on-site point of contact
  • Maintain clear communication with Executive Assistant
  • Provide regular updates to Director of Operations via email
  • Coordinate with other Site Managers on cross-location matters
  • Interface with vendors for basic service needs
  • Escalate significant issues appropriately
  • Primary work location at assigned site
  • Full-Time Role 
  • May require some evening and weekend availability
  • Physical requirements include standing for extended periods, light lifting, and mobility throughout facility
  • Fast-paced environment requiring adaptability and quick decision-making

Site Supervisor

The Site Supervisor is an assistant leadership role responsible for ensuring the smooth weekday morning and weekend operations of our play space. This includes supporting staff, engaging with families, handling administrative tasks, and maintaining a safe, inclusive, and affirming environment for neurodivergent and disabled children.

Reports to: Site Manager

Key Responsibilities:

Member Experience
  • Greet and warmly welcome families upon arrival
  • Complete check-in/check-out procedures accurately and efficiently
  • Answer questions about programs, memberships, and facility features
  • Address basic member concerns promptly or escalate to Site Manager when appropriate
  • Create an inclusive, supportive atmosphere for all children and families
  • Engage with children in an age-appropriate, encouraging manner
  • Monitor the play area continuously to ensure safety and appropriate behavior
  • Enforce safety rules consistently while maintaining a positive atmosphere
  • Respond quickly to any conflicts or safety concerns
  • Follow all emergency protocols when necessary
  • Document any incidents according to established procedures
  • Reset and sanitize toys and equipment between sessions following cleaning protocols
  • Maintain organization and cleanliness of all play areas throughout shifts
  • Conduct regular inventory checks of supplies and materials
  • Assist with opening and closing procedures
  • Identify and report any maintenance or safety issues
  • Maintain accurate attendance and membership records
  • Process basic transactions as needed
  • Assist with program registration when required
  • Organize and distribute program materials
  • Support special events and programs as needed
  • Primary work location at assigned site
  • Part-Time Role 
  • Weekend and morning availability required
  • Physical requirements include standing for extended periods, frequent bending and lifting of up to 25 pounds
  • Fast-paced environment requiring high energy and adaptability
  • Exposure to typical noise levels associated with children’s play environments

Play Coach

Play Coaches provide structured, therapeutic play sessions tailored to the individual needs of each child. They create a consistent and supportive relationship while using specialized play techniques to support social-emotional growth and developmental goals. Play Coaches serve as the primary therapeutic relationship for children in their care.

Reports to: Site Manager for scheduling and day-to-day operations; Program Director for program quality and professional development

Key Responsibilities:

Session Facilitation
  • Lead 1:1 or small group play sessions using evidence-based therapeutic play techniques
  • Create individualized play plans based on each child’s unique needs and goals
  • Implement appropriate interventions and activities aligned with program methodology
  • Adapt session approach based on child’s responses and developmental progress
  • Maintain appropriate boundaries and professional relationship standards
  • Foster a safe, nurturing environment that promotes growth and exploration
  • Conduct initial and ongoing informal assessments of child development and needs
  • Observe and document detailed notes on child behavior, play themes, and progress
  • Track developmental milestones and areas for growth
  • Maintain comprehensive and confidential session records
  • Complete all documentation within required timeframes
  • Communicate effectively with caregivers about session highlights and child progress
  • Provide appropriate feedback and guidance to support families
  • Maintain appropriate professional boundaries with families
  • Collaborate with caregivers to ensure consistency between sessions and home
  • Address caregiver questions and concerns or escalate as appropriate
  • Participate in regular supervision and coaching sessions
  • Engage in ongoing training and professional development
  • Incorporate feedback into practice
  • Stay current on play therapy approaches and child development research
  • Collaborate with other Play Coaches to share best practices
  • Primary work location at assigned site
  • Part-Time or Full-Time Jobs available 
  • May require evening and weekend availability to accommodate families’ schedules
  • Physical requirements include sitting on floor, light lifting, and active play with children
  • Emotional resilience required for working with children experiencing challenges
  • Schedule may vary based on client needs

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